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Accounts |
Perfect Form Quick Guide -Accounts
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You can
enter items for the inventory, accounts and tax return on a single input
screen and then just check off which forms the items are to go to. Click
on the Matter Info tab, then double-click on the "Estate & Tax
Information" category, and finally click on "Input Assets, Income,
etc." If you have not entered any items yet in this matter the screen
will look like the following one: |
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Each time
you click on the "Add New Item" button (or press Alt-A) you
create one new item. All the information for that item is typed in below
the table, beginning with the "Date" field. You can move between
the fields with the mouse or with the tab or arrow keys. For the first
item we'll type in a date of 12/03/02 and a value of $6,789.00. For the
description we'll type in "Collection of antique china." Then,
we'll check that we want it to go onto the inventory as tangible personal
property, and to show up on the Schedule of Assets as appraised: |
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Now, we're
going to type in three more items, for a total of three Tangible Personal
Property and one Real Property, putting them all on the inventory. Each
time we click "Add New Item" (or press Alt-A) it creates a new
item. Each item will appear as a different row in the table. If you want
to view or change the information for one of the items that you have entered,
click on the row and the information will come in to the fields below.
Make sure to save any changes you make. If you click at the top of a column
all of the items will be sorted by that column (click a second time to
reverse-sort). |
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Now let's
get a report that shows all the items we entered and lets us see what
forms they are going to go to. Click on the Reports category on the left.
You will see a listing of every item, where it's designated to go, and
how it will be treated on that form. Again, you can click at the top of
a column to sort the whole table by that column. Here we have sorted by
date. (To see what the abbreviations mean, click on Help, then Reports,
and then Abbreviations.) |
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If you
want to customize what shows up on this report you can select the "Report
Codes and Dates" category on the left and specify that you only want
to see items that have certain dates or that have certain "Codes."
Here is an example of how the Codes feature works: you could type the
letter M in the Codes field of certain items (say, the Michigan property).
Whatever code you want to use is up to you. Then, you could go into "Report
Codes and Dates" and specify that you want the report to only include
those items that have the code M and you would get a listing of only those
items. |
Now, let's
see what the actual inventory looks like. Click on the Forms tab and then
in the categories on the left go from Ohio to Standard to Decedent's Estate
to Part 2. You will then see a list of forms. Double-click on the 6.0
(Front) and it will look like this: |
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Next, let's
click on the Forms tab and then double-click on form 6.1 - Schedule of
Assets Version 2 (sorted by category). The screen you will see will look
like the following one, with one line per item. The printed form, however,
will show the entire description for each item (not just one line). On
this screen you can click on an item and it will take you back to the
General Data Input screen for that item, so that you can change it if
you wish. |
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Now, let's
take a look at the accounts. In some cases you may have more than one
accounting period in the course of administration of an estate, and you
may want to type in an item and specify that it is to be reported one
way in one accounting period and a different way in another. We handle
this by requiring everything that is to go onto the 13.0, 13.1 and 13.2
to have an accounting period designated for it (even if there is only
one accounting period). To set up the accounting period, click on the
"Matter Info" tab and then on the "Accounting History"
group on the left. The screen will look like this at first: |
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Click on
"Add New Item" and then for "Accounting Period No."
type in a 1 and click Save. You don't need any other information to have
a valid accounting period. When you have the rest of this information
you can fill it in and it will appear on form 13.0 (Fiduciary's Account). |
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Now let's
go back to the Input Assets, Income, etc. screen and specify that the
first item is to be assigned to accounting period 1. Click the first row
in the table and the fields below will be filled in. Then, click on "Account
Period No." and there will be a drop-down list containing the accounting
periods that you have set up in this matter. In this case, click on the
1. |
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Now that
we have done this, we can specify that this item is to be reported on
the 13.0/13.1 as Personal property not sold, and on the 13.2 as Tangible
personal property. |
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After you
have brought up the other items and specified an accounting treatment
for them you can take a look at the 13.0, 13.1 and 13.2. Since we can
have more than one accounting period we need to first specify which period
we want to use on the forms. Do that by clicking on the Matter Info tab
and then "Set Current Account." At first, the screen will look
like the following one: |
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| Click on the Current Account field and from the drop-down list click on the 1. |
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| Now that we have specified a current accounting period we can take a look at 13.0 side two: |
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And if
we take a look at the 13.1 - Receipts and Disbursements Version 3 (Voucher
Number sorted by Sub-Category) it will look on the screen like this (again,
displaying one line per item on the screen, and you can click on an item
to go to the input screen for that item): |
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| You cannot sort these tables by clicking on the columns. The 13.2 Version 3 will look like this: |
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| This completes the Quick Guide. For more information, click the Help button in the program. |
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